Terms and Conditions

  • Registration Categories and Security Clearance
    • Registration is open only for national and international Military Leaders, Professionals in the field of Defence and Security and Members of Think Tank Institutes.
    • Registration is in two categories of free of charge basis.
    • Registration as a "research author"
      Registration as an "attendee"
    • Both categories are subjected to security clearance through respective diplomatic channels and the Ministry of Defence (MOD) of Sri Lanka before invitations are issued.

  • Registration for the Air Symposium and Selection of Criteria
    • All foreign and local authors and attendees are requested to register online in order to receive the formal letter of invitation. The registration process will be free of charge
    • Researchers are requested to adhere strictly to the time line given for submitting research abstracts in 800-1200 words in English.
    • Entire symposium will be conducted in English
    • The abstract should describe the background of the project and the methodology for achieving research results/outcome.The format for a research abstract is available for downloading. (Click for “Research Abstract Format”)
    • Short listed research authors are to submit their full research paper to the Symposium committee for the purpose of evaluation on announcement.The format of a Full Research Paper is available for downloading. (Click for “Research Abstract Format”)
    • The Symposium Committee will select the “Best Research Paper” and awarded the ‘Best Research Paper Award”.
    • Every participant must confirm his or her participation as per the time line specified.
    • Only accepted applicants are allowed to participate for the Symposium conference.
    • Acceptance or rejection of applications in order to participate in the Symposium in any capacity will be at the discretion of the Symposium Selection Committee
    • The chairperson of the Air Symposium committee must be notified in any case of registration cancellations or any alterations as per the time line given.

  • Scope of Service
    • International research authors and International attendees (invited) will be provided with Luxary hotel facilities free of charge. The Symposium Committee will reserve the right to alter the accommodation arrangements due to any unavoidable circumstance.
    • International research authors and International attendees (invited) will be provided transport for the symposium and its’ events only.
    • The organizing committee will provide meals and refreshments for all researchers and attendees of the Symposium.

  • Liability and Insurance
    • The Symposium Committee reserves the rights to amend any part of the Symposium programme and venue if necessary at any time.
    • The Symposium Committee will not accept liability for damages of any nature sustained by delegates or accompanying persons, or loss of, or damage to their personal property as a result of the Symposium or related events. In the event of industrial disruption or acts of God,The Symposium Committee will not accept any responsibility for losses incurred by the participants. Participants should make their own arrangements with respect to personal insurance, along with medical facilities if deemed necessary.
    • Research authors and attendees who wish to stay in Sri Lanka after the event dates as a leisure stay, participation for any educational programme etc are requested to inform the Symposium committee via contacts before applying for visa issuing process. The Symposium committee has no liability over visa fee for the entire duration of stay in Sir Lanka and also no liability, financial or otherwise, on overstay in Sri Lanka

  • Privacy
    • In registering for the Air Symposium 2017, relevant details will be incorporated into a participant list for the benefit of all delegates. Information provided by research authors will be solely used for the purposes of contractual obligations of the Symposium.

  • Applicable Laws
    • The contractual relationship shall exclusively be subjected to Law of the Democratic Socialist Republic of Sri Lanka.

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